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Privacy Policy (Witty)

Effective Date: 1 August 2025

Welcome to Witty (“we”, “our”, “us”). We are committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, and protect the information you provide while using Witty.

1. Who We Are

Witty is a UK-based collaborative web application developed by J C Ward. It helps teams plan, manage, and participate in workplace and social events. We provide secure user accounts, team spaces, event scheduling, and feedback tools.

2. Data We Collect

We only collect the data necessary to provide and improve Witty:

  • Personal Information
    • First name, surname
    • Email address
    • Date of birth
  • Authentication Details
    • Passwords (securely managed by Firebase Authentication — we do not store them ourselves)
  • Profile & Settings
    • Emoji avatar and background colour
    • Team memberships and user roles (admin/member)
  • User Activity
    • Created teams, events, RSVPs, and submitted feedback

3. How We Use Your Data

We use your data to:

  • Authenticate and secure your account
  • Display your profile in teams and events
  • Assign access and permissions based on your role
  • Facilitate collaboration and event management

We do not use your data for training artificial intelligence or any automated decision-making systems.

4. How We Store & Protect Your Data

  • Backend Infrastructure: We use Google Firebase for secure authentication, storage (Firestore), and server-side logic.
  • Encryption: All data is encrypted in transit (HTTPS) and at rest.
  • Access Controls: Firebase Security Rules limit who can read or write data.
  • Local Storage: We use browser-based storage (IndexedDB and localStorage) for session management via Firebase Authentication. We do not use cookies for analytics or advertising.

5. Third-Party Services

We use the following third-party services:

  • Firebase (Google): Authentication, database, backend services
  • Google Fonts: For website font delivery
  • placehold.co: For placeholder images

These services may process limited user data strictly for their intended functionality.

6. Data Retention

We keep your data only as long as necessary:

  • Your account information is stored until you delete your account.
  • User-generated content (like events or feedback) is retained for up to 5 years, unless updated — which resets the retention period.
  • You may delete your account at any time, which irreversibly deletes all your personal data.

7. Your Rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you
  • Request correction or deletion of your data
  • Request a copy of your data via the “Request My Data” feature
  • Withdraw consent and delete your account at any time

All of this can be done via your profile settings or by contacting us directly.

8. Minimum Age

You must be at least 16 years old to use Witty. If you are under 16, please do not register.

9. Contact

For privacy-related questions, data requests, or account deletion, contact us at:
📧 jackcward24@gmail.com

Terms and Conditions (Witty)

Effective Date: 1 August 2025

These Terms and Conditions (“Terms”) govern your use of the Witty platform (“we”, “our”, “us”), developed and maintained by J C Ward. By registering and using Witty, you agree to these Terms.

1. Who Can Use Witty

  • You must be 16 years or older.
  • You must not use Witty for any unlawful purposes.

2. User Responsibilities

You agree to:

  • Provide accurate personal details during registration
  • Keep your account secure
  • Respect others on the platform

You must not:

  • Share abusive, discriminatory, or hateful content (including racism, homophobia, transphobia, etc.)
  • Post illegal material or impersonate others
  • Attempt to reverse engineer or disrupt the service

3. Account and Data

You are responsible for any activity that occurs under your account. You may:

  • View and edit your personal data
  • Request a full data export
  • Delete your account at any time (which deletes all associated data)

Deleting your account is permanent and irreversible.

4. Intellectual Property

The Witty name, logo, and original software are owned by J C Ward. You may not reuse or copy content or code without written permission.

5. Service Availability

Witty is currently in open beta. This means:

  • Features may change or break without notice
  • Data loss may occur during updates
  • Occasional outages are possible

We will do our best to ensure stability but cannot guarantee 100% uptime.

6. Future Payments

Witty is currently free to use. If we introduce paid features:

  • We will notify users at least 90 days in advance
  • You will never be charged without your consent

7. Limitation of Liability

To the extent permitted by law:

  • We are not liable for data loss, outages, or indirect damages
  • You use Witty at your own risk during the open beta period

8. Changes to These Terms

We may update these Terms. If we do, you’ll be notified in-app or by email with at least 30 days’ notice before any significant changes.

9. Governing Law

These Terms are governed by the laws of England and Wales. All disputes will be handled under UK jurisdiction.